Soccer – July/August Parent Volunteers’ Responsibilities

ANZA Soccer
July Training
Parent Volunteers’ Responsibilities
(as at 13 August 2020)

 

Dear Parent Volunteers, 

Please use the links below to see the specific responsibilities of each volunteer role. We could not run our ANZA competition team programme without your help, and we appreciate you going the extra mile in the current situation.

Thank you for your support!
ANZA Soccer Committee

 

Links to Specific Sections

 

Coach Yakob

Please note that Coach Yakob is our overall pitch manager and will be present to help Safety Managers and volunteers at all sessions. He is not intended to be on the pitches coaching, although he will oversee on-pitch operations. He is also not intended to act as Safety Manager for specific groups; this role is always to be filled by a parent volunteer. 

Supplies provided by Coach Yakob
(placed at each check-in station or passed out)

  1. One thermometer per station
  2. Yellow fluorescent vests for volunteers (leave under table for collection) 
  3. Blue vests for spectators—every admitted spectator must wear one (leave under table for collection)
  4. Stickers for everyone (children and adults) passing temperature screening
  5. Extra disposable masks in case anyone forgets one

 

THANKS TO ALL OUR VALUED VOLUNTEERS! 

We could not run our ANZA training without your help,
and we appreciate you going the extra mile in this situation.

 


Safety Manager (AGC, CTC, or designated alternative)

Before the session

  1. The Safety Manager should plan to attend each session. It is best for the same person to fill this role at all/most sessions, for consistency. During check-in, the Safety Manager may also take on the specific role of temperature screener or check-in manager if needed.
  2. Familiarise yourself with the route to and from your designated pitch and make sure your volunteers know it also. It is important to stress that people MUST follow the specific route and maintain social distance while doing so.
  3. Remind parents of Protocols via email/WhatsApp, especially:
    1. No player may join their session until their ID information is in the system. 
    2. Bring a handphone with ID information, or FIN/NRIC card/copy. 
    3. Bring a mask, water bottle/snack, shinguards, sunscreen, hand sanitizer, preferably in a bag with zippered pocket for phone/ID. 
    4. Anyone planning to sit on the seating must bring a large towel to sit on.
    5. Players must be entirely ready to play before checking in.
  4. Have ready a list of players joining the training and a parent contact number for each. If small groups are pre-assigned, remind players of their group or place them directly into it at check-in (see Point 5 below for approved processes for putting players into small groups). 
  5. Have ready a list of approved spectators, if any.
  6. Groups sharing a pitch must remember that the per-pitch limit of players + coaches + spectators is always 50. Volunteers in yellow vests are not included in this limit; however, do not designate anyone as a safety official who is not actually doing that job, just in order to stay under the 50-person cap. Work with the Safety Managers of the age groups sharing your pitch to ensure you stay within the limit.  If the combined number of attendees (players, coaches, and spectators) is expected to be 45 or more, please share your list of named attendees (players, coaches, and spectators) with each other, as an extra check to ensure we do not accidentally have more than 50 attendees.  Sunday comp teams wanting to organise additional training in “spare” space on Saturday, please get the Saturday AGC’s permission first, and give them a list of named attendees so that there is one final list that can be referred to.
  7. Secure help before the session from 2 parents per session to do (together with you) temperature screening, check-in procedures, and traffic directing at entry/exit. 
  8. Volunteer-number needs will be maintained in a central google sheet accessible by all AGCs/CTCs/Safety Managers, who are responsible for updating volunteers’ names before each session and matching the number of volunteers required to the number needed for that session. Each age group needs its own volunteers to help cover the temperature-screening, check-in, and session supervision.
  9. Anyone not involved in our sessions should not be allowed on the pitch areas past the check-in point, with the exception of government inspectors (see Point 11 below). Players (ANZA and non-ANZA) arriving for a later pitch booking should be asked to wait at the check-in point until the session’s ending time, to avoid intermingling.

During the session

  1. You and your volunteers should arrive 15-20 minutes before the session’s start time. Ensure the thermometer and stickers are ready (get the thermometer(s) from the previous session or Coach Yakob), and your yellow vests are on. Bring your mask, phone, pen/paper, water, and hand sanitiser. Wear an ANZA shirt/hat if you have one.
  2. Post a volunteer to direct players to different pitches, if more than one pitch will be in use. Often Coach Yakob takes on this role during check-in.  
  3. Oversee check-in process, especially ensuring that
    1. players are fully ready to play (playing clothes/boots on, sunscreen applied, etc.) before being allowed to check in.
    2. players are checking in for the correct pitch (each pitch has its own check-in station with QR code: Pitch 1= Zone 1, Pitch 2 = Zone 2, Pitch 3 = Zone 3).
    3. anyone with a temperature above 37.5 celsius or displaying any cold/flu symptoms leaves immediately, along with any accompanying family members.
    4. each player is properly checked in (view their phone screen) and has their sticker visible.
    5. any parent with permission to stay also checks in and puts on a blue vest; all other parents should leave once their child is checked in.
  4. Put children into their 5-person groups as soon as possible, in one of these three ways, depending on your age group’s needs and maturity levels:
    1. Upon check-in and before walking to their pitch/shelters, players are placed into their pre-assigned groups, with 3 meters between groups. Once the groups are complete, the groups walk (maintaining 3 meters between groups) to the pitch with each group going to their pre-assigned play area. A parent volunteer should be stationed at the sideline/shelter area throughout the session to keep players from congregating there for any reason.
    2. Players are allowed to go from check-in to the shelter/pitch individually once checked in, but must not linger in the shelter area and instead should move quickly to their pre-assigned play area. Check-in volunteers should remind players of their group area during check-in (i.e., “You’ll be on 1D”), so they can go directly to that part of the pitch. A parent volunteer should be stationed at the sideline/shelter area throughout the session to prevent players from lingering there.
    3. Players will not be pre-assigned to a group and play area but instead will be allocated to a group and play area in order of arrival and asked to go there immediately after check-in. In that case initially only fill up groups of 4, e.g., the first 4 to arrive go to Pitch 1A, the next 4 to 1B etc. Then once all pitch areas have 4 players, any further arrivals will complete the groups formed. This way we avoid a late-comer ending up in a group of 1 or 2. Note that goalies will need to be grouped together on weekdays in order to attend goalie training together.
  5. Help ensure that small groups stay together (maintaining 1 meter separation when not actively training), and stay at least 3 meters from other groups or spectators throughout the session, including drinks breaks, walking in and out, etc. 
  6. After the check-in process is complete, station your volunteers by each shelter and/or at the check-in point or exit route as you feel necessary. At this point, all volunteers should supervise to ensure that safe-distancing measures are followed by EVERYONE: players, spectators, volunteers, etc. Be aware that adults will want to socialise, and be ready to remind them to maintain 3 meters between themselves. 
  7. Seating: Players and adults may not sit directly on any seats at The Cage. Anyone who plans to sit down must bring their own towel to sit on, and must leave at least TWO seats between themselves and the next seated person. Anyone without something to sit on must not use any seating at The Cage, including picnic tables. 
  8. Water breaks: Ideally, players should bring their water and bags onto their pitch area with them so they don’t have to return to the sideline/shelter for breaks. However, If the shelters are used for water breaks, parent and professional coaches should only release a group of 5 to a water break at the sideline/shelter if NO OTHER group of 5 is already on break. Groups must be staggered in taking water breaks throughout the session. This will make it impossible for players to intermingle during breaks.
  9. In the event of lightning, everyone should proceed to the covered pitches and stay socially distanced in their small groups, as well as masked. Coaches and volunteers should ensure as much separation as possible. Call parents to come pick up their children if the session will not resume.
  10. It is not unlikely that a government inspector will drop by to observe our operations, identifiable by an ID worn on a lanyard. If  an inspector needs to speak with the on-site Safety Manager, they should be directed to you. If you need extra information or assistance while interacting with an inspector or member of the public, ask Coach Yakob to join you as he understands the protocols and necessary guidelines. Make sure you have uploaded all protocols on your phone and/or bring printed copies to help you in providing clarification on our protocol.

At the end of the session

  1. If players are using the shelter/sideline for breaks, at the last break all players’ items must be brought out to the on-pitch area. When the session ends, players should NOT have to go back to the shelter/sideline for any reason, but instead should proceed directly, when released by the coach, to the exit route. Parent coaches and volunteers should accompany the players and ensure they walk in their groups of 5 and remain separated by 3 meters from the next group. 
  2. Only once they have left the pitches should players pause to change clothes/shoes, call cabs/parents, etc. Players waiting in the access road and carpark areas should maintain 3 meters distance from others at all times. 
  3. ALL parent volunteers (including coaches) should be ready to remind players in the carpark/access road area areas to stay separated. This is where inspectors have noted players sitting/standing much too close together. If you see an ANZA Soccer player forgetting the social-distancing rules, please don’t be shy in helping them to remember, so we can keep our programmes going! 
  4. Keep your list of all attendees as a backup in case tracing is needed or we have any questions about who was present. This should include all players, parent coaches, volunteers, and any spectators who were at the session. 
  5. Leave volunteer and spectator vests beneath the check-in table and pass the thermometer(s) to the next session’s Safety Manager or to Coach Yakob.

 


Parent Coaches

Arrive at most 10 minutes early. You and your child must be temperature-screened and properly checked-in with priority, so you can provide oversight of waiting checked-in players assigned to your group. Bring your mask, phone, whistle, water, and hand sanitiser. Wear your ANZA shirt and hat. 

  1. Work with your Safety Manager/AGC/CTC to determine how many, if any, parents may stay as spectators (except for our youngest groups, only parents of children with serious medical conditions will be allowed to stay, with prior approval)
  2. Work with Safety Manager to supervise 5-person groups, ensuring that groups do not mingle and always stay at least 3 meters from the next group. Walk the groups to the pitchesor meet your group at the pitch area as your Safety Manager directs.
  3. Do not allow any player to start warmup activities unless he/she has been screened (and has a sticker to prove it) and properly checked in.
  4. Read directions of pro coaches beforehand, or get directions before the training session starts. They will run the sessions, and you will be helping them by further explaining drills and helping kids in your groups maintain social distancing, focus, and enthusiasm.
  5. Do not expect to act in any other volunteer role during the session, as you should be wholly focused on your coaching and group-management responsibilities.
  6. Both the paid coach and you stay with your 1 or 2 small groups:
    1. If you will stay with just 1 group, maintain a distance of 2m to each player. No touching any child. In this case, if you are active, you need not wear a mask.
    2. If you are paired with another coach to coach 2 groups, you may swap groups once PER SESSION, during a break. No continuous swapping. In this case, you must maintain a 3m distance from players of both groups at all times to avoid “intermingling,” and you must keep your mask on throughout the session.
  7. Water breaks: Ideally, players should bring their water and bags onto their pitch area with them so they don’t have to return to the sideline/shelter for breaks. However, If the shelters are used for water breaks, coaches should only release a group of 5 to a water break at the sideline/shelter if NO OTHER group of 5 is already on break. Groups must be staggered in taking water breaks throughout the session. This will make it impossible for players to intermingle during breaks.
  8. Be vigilant against any sharing of water bottles or personal snacks; enforce no handshakes, hugs, high-fives, fist-bumps, close huddles, etc.
  9. Anyone displaying cold/flu symptoms must be sent home, along with family member(s), immediately.
  10. If players are going to the shelter/sideline for breaks, at the last break all players’ items must be brought out to the on-pitch area. When the session ends, players should NOT have to go back to the shelter/sideline for any reason, but instead should proceed directly, when released by the coach, to the exit route. 
  11. Parent coaches and volunteers should accompany the players and ensure they walk in their groups of 5 and remain separated by 3 meters from the next group. Only once they have left the pitches should players pause to change clothes/shoes, call cabs/parents, etc. Players waiting in the access road and carpark areas should maintain 3 meters distance from others at all times. 
  12. If a child needs their parent/caregiver who is a spectator, ensure the two of them maintain social distance from any others; If a player needs first-aid help, ensure social distancing is maintained except by the person providing first aid (we will not have our usual first-aid responders at the pitches for July trainings). 
  13. ALL parent volunteers (including coaches) should be ready to remind players on the exit route and in the carpark and access road areas to stay separated. This is where inspectors have noted players sitting/standing much too close together. If you see an ANZA Soccer player forgetting the social-distancing rules, please don’t be shy in helping them to remember, so we can keep our programmes going! 

 


Temperature Screeners and Check-In Managers

General Responsibilities

  1. Arrive 15-20 minutes before the session’s start time. Ensure the thermometer and stickers are ready (get the thermometer(s) from the previous session or Coach Yakob), and your yellow vests are on. Bring your mask, phone, pen/paper, water, and hand sanitiser. Wear an ANZA shirt/hat if you have one. Sanitise the thermometer before using it, for your protection, temp-check yourselves, and QR-scan yourselves in. 
  2. Everyone must check in at their own pitch only. If there are two age groups on one pitch, the volunteers can work together at the check-in station to move everyone through the temperature screening and check-in process as efficiently as possible. 
  3. Non-coaching volunteers are not counted in our 50-person maximum limit per pitch, but this means that they MUST stay off the pitch and at least 3 meters away from the playing areas of pitch and from each other and any spectators. They may only interact closely with their own children/carpool group.
  4. Do not allow any player past the check-in point who is not completely ready to begin training (training clothes on, boots on, sunscreen applied, etc.). Anyone not fully prepared must get ready somewhere BEFORE the check-in point, while maintaining 3 meters separation from others. This will keep players from lingering in the shelters/sideline areas while friends suit up.
  5. Volunteers should plan to remain the whole session. After check-in is over, move to the sideline/shelters and help enforce these safe-distancing rules:
    1. In their groups of 5, everyone to stay at least 1 meter apart (except during play, when closer contact is allowed if transient); we just don’t want kids standing close together, hugging, etc.
    2. Different groups of 5 are not to intermingle–water breaks must occur in staggered fashion only.
    3. No one may sit down on seats unless on their own towel and 2 seats from the next person.
    4. Remind players to take their water/bag back to their area after final water break.
    5. Help walk them out via the exit route at the end of practice, keeping them properly distanced (1 meter within small groups and 3 meters with everyone else). Encourage any parent coaches to walk out with players too, for extra supervision.
  6. ALL parent volunteers (including coaches) should be ready to remind players in the carpark/access road area areas to stay separated. This is where inspectors have noted players sitting/standing much too close together. If you see an ANZA Soccer player forgetting the social-distancing rules, please don’t be shy in helping them to remember, so we can keep our programmes going! 
  7. In the event of lightning, everyone should proceed to the covered pitches and stay socially distanced in their small groups, as well as masked. Coaches and volunteers should ensure as much separation as possible. Help Safety Manager call parents to come pick up their children if the session will not resume.

Temperature Screeners: Specific Responsibilities 

  1. Keep track of your thermometer during your session, and make sure to pass it on to the next age group or back to Coach Yakob at the end of the day’s sessions. 
  2. Screen each person attending (players and spectators/volunteers). Anyone with a temperature of 37.5 degrees celsius, along with any family member, must leave immediately. The Safety Manager can help you if you have trouble convincing a parent.
  3. Put a sticker on the shoulder area of each person who has been temperature screened.
  4. Help out in other ways as needed once everyone has been checked in. Mainly this will involve keeping everyone socially distanced and keeping kids separate from friends who are not in their small group. For younger groups, help any child find their spectator parent if in need, but keep them from going to other parents or coaches. 

Check-In Managers: Specific Responsibilities

  1. Encourage all participants (or their parents) to scan the QR code and complete the Safe Entry process if they have a handphone. Have each person show you their handphone to prove the process has been completed. Parents not pre-approved to be spectators should leave once their child is checked in successfully.
  2. QR process asks for Zone: Pitch 1= Zone 1, Pitch 2 = Zone 2, Pitch 3 = Zone 3.
  3. For players without a phone, use your phone to check them in, inputting their ID information from their FIN/NRIC card or copy. If they don’t have or know their FIN/NRIC number, you will have to call a parent. If you have used your phone for another person, don’t forget to change back to your own information for future use!
  4. All children AND adults proceeding to the pitch must check in; a parent cannot say “he’s with me” and not check in their player. We need the ID number for each participant (players and spectators) entered into the system. No player may join the session until this information is submitted. 
  5. At the end of the session, participants should also scan out. For those that forget, the system will check them out once they are a distance away or a certain amount of time has passed.
  6. Help monitor that, if moving from one pitch to another for different parts of a practice (pitch 1 to pitch 2, for instance), players remember to check out of the first pitch and check in to the second. They do NOT need to redo their temperature checks, however.
  7. Help out in other ways as needed once everyone has been checked in. Mainly this will involve keeping everyone socially distanced and keeping kids separate from friends who are not in their small group. For younger groups, help any child find their parent if in need, but keep them from going to other parents or coaches. 

 

 

THANKS TO ALL OUR VALUED VOLUNTEERS! 

We could not run our ANZA competition team programme without your help,
and we appreciate you going the extra mile in this situation.