Parent Volunteers’ Extra Responsibilities
During Covid-19 Period
For all coordinators, parent coaches, team managers, safe-management officers
(Updated 4 March 2021)
For clarity, we list here the extra responsibilities of ANZA Soccer AGCs, CTCs, parent coaches, and safety-management volunteers during the Covid-19 situation. This is a living document and may be updated and recirculated in case of useful additions.
- If you find you cannot attend a session you signed up for, find an alternative to take on your role if possible and make sure to update those who need to know.
- During your session, if in doubt at any time, err on the side of safety. Later, you may ask your AGC/CTC and/or Coach Yakob to clarify any questions.
AGCs and CTCs (or designated pitch manager)
- Secure help before the session from at least 2 to 3 parents per session to help with temperature-screening, check-in/directions, and social-distancing requirements. Encourage volunteers to arrive at least 15 minutes early to be ready for incoming players. Our per-pitch maximum for safety managers (including AGCs) is currently 5 persons.
- Determine mini-squads before the session and communicate these to coaches, safety-management officers (SMOs), and parents/players as needed.
- Communicate that each team manager must keep an accurate list of all players and any spectators attending the session. Any last-minute changes need to be added to these lists.
- Parents are responsible for deciding if their children are well enough to play. Ensure that no one is made to feel guilty for deciding to keep a child at home.
- Our paid staff will ensure the standing thermometers are ready at the start of the day’s sessions and will return them to our locker afterwards. Do keep an eye on them as they are expensive items and we don’t want them broken.
- Be available to help temp-screeners and coaches give message that those with temps above 37.5 celsius or displaying any cold/flu symptoms must leave immediately along with any accompanying family members (i.e., a sick parent’s child must leave too).
- Help ensure that players do not pass check-in area if they are not yet fully ready to play (for instance, already in their boots and kit).
- Games must stay within your session’s start and end times. Do not allow players past the check-in area until the previous groups have left the pitch and no crossover contact is possible. Finish at least 10 minutes early to ensure the next group can start on time.
- Encourage all safety volunteers to keep 3 meters apart from other volunteers and players, to pay attention to player safety management throughout the session, and to help with safe exit and clean-up as session ends. They should also be available to chase down balls that are kicked out during games, pick up or replace cones, etc.
- Encourage teams to disperse and leave after the game as soon as possible, and make sure all players and adults follow the safe-exit routes.
- After the game, collect and keep the mini-squad lists in a safe and easily accessed location in case they become necessary at some point in the future.
- Ask that players arrive at most 10 minutes early, to minimise crowds. Be there 10 minutes early yourself to check in along with your child, and then, from your mini-pitch, help direct players to the correct mini-pitches to avoid mixing.
- Be vigilant against the sharing of any water bottles or personal snacks. Anyone displaying cold/flu symptoms must be sent home, along with family member(s), immediately.
- No handshakes, hugs, high-fives, fist-bumps, close huddles, etc.
- Help ensure safe-distancing requirements are followed throughout the session: 1 meter from other players (except transient playing contact) and 3 meters from other groups (respect buffer zones and do not allow players to go into other mini-pitches).
- Walk off the pitch with your mini-squad players, following the safe-exit route and making sure your group follows the safe-distancing rules for the whole way out.
- Help manage the list-keeping responsibilities; communicate with your team manager and/or AGC any last-minute changes to your squad before/during your session..
- Ask parents/players for attendance intentions early to ensure a complete attendance list in time for AGCs to allocate mini-squad assignments on their preferred timeline.
- Help keep communications and comments positive among your team parents/players. Ensure no one speaks negatively of those who choose not to participate.
- After your session, send your AGC your final list of attendees, updated to reflect actual turnout and any last-minute changes.
- Arrive 15–20 minutes early to be ready for incoming participants.
- Ensure that each incoming player and adult screens his/her temperature at the thermometer stands. Anyone with a temperature higher than 37.5 celsius may not enter. If they have been physically active on the way to the pitches (biking or walking in, for instance), their temperature may read high. They may choose to stand in the shade for a few minutes and try again in this case.
- Be firm (though polite) that anyone with a reading of 37.5 celsius or more (or a repeated reading, in the above situation) may not participate. They should leave The Cage area, along with any family members. The AGC can help you if you have trouble convincing a parent.
- Managing the thermometers is the responsibility of Coach Yakob and our paid staff. If you have any doubts or concerns about the thermometers, please liaise with Coach Yakob for instructions.
Safety-management officers (SMOs)
- Arrive 15-20 minutes early to be ready for incoming participants.
- If you are directing foot traffic, direct players where to go on entrance and exit from their designated pitch; it’s also important to be vocal in directing everyone to keep to the 1-meter (from mini-teammates) and 3-meter (from those in other mini-teams) distance rules at all times, including before check-in and while waiting for rides near the parking lot.
- If you are stationed at the pitch, ensure each player gets to his/her designated mini-pitch without mingling with other players outside his/her small group.
- During the session, volunteers not needed elsewhere should station themselves around the pitches (keeping to the 3-meter distancing requirement from other adults and players) and act as extra eyes and ears to ensure safe distancing and hygiene requirements are followed.
- Do not let mini-squads mingle during water breaks, or as they finish their sessions and leave.
- In seating areas, two empty seats must be left between those using the seats. Keep everyone out of areas taped off by The Cage for distancing purposes. If mini-squads near the viewing areas use them during breaks, each squad should only use one section to prevent mingling.
- It is helpful for SMOs to chase down any balls kicked out of the pitches, to prevent mingling between groups and to keep players and coaches from wasting their pitch time.
- As you come to the end of your session, make sure there are around 8 balls left on each mini-pitch ready for the incoming group, and that all cones are either in use to outline the mini-pitch sidelines or placed in the cone stacks at mid-pitch. Pick up any litter in the area and carry any left-behind items to the check-in area (leave on table or hand to Coach Yakob).
- Walk out with the players to ensure safe-distancing rules are followed all the way off the pitches. Do not allow any players or adults to take short-cuts—all participants must follow the designated routes out.
- SMOs in the final Saturday groups (ending at 3pm) should help organize the players to clear the pitches, seeing that ALL cones and balls are brought to the collection area (usually the centre of the pitch) and all small goals are carried to the side of the pitch.
THANKS TO ALL OUR VALUED VOLUNTEERS!
We could not run our ANZA Soccer Saturday programme without your help, and we appreciate you going the extra mile in this situation.